Nothing beats the feeling of getting an interview invitation except maybe receiving a job offer! You need to make sure you respond correctly to secure the interview. You can use these templates for emails, but also phone calls and voicemails. The best way to respond to an interview request is to thank the employer, confirm your interest in having an interview, and provide your availability.
Do this whether or not they specifically asked for availability. If you would prefer to respond to the interview request by phone, or if they asked you to call them, then do that instead. Just reply to the same email address that they contacted you from. Thank you for contacting me about this role. It sounds interesting. Also, make sure you have a professional-sounding voicemail recording!
Thank you for getting back to me. I always like to research and prepare ahead of time! Is this a full-day interview? Or how many hours should I set aside? If you need help finding the company location for a face-to-face interview, you can ask if they have instructions for arriving, too. However, I like to get the scheduling sorted out first, and then ask other questions.
You can also offer to refer a friend or colleague for the opportunity if you know someone who is qualified. Next, here are a couple of questions to consider asking in your email or message when using the templates above. The easiest way to do this is to simply ask for a copy of the job description. I always like to research and prepare. If you read the tips above, you should know how to respond to an interview request to get an interview quickly and make a great impression at the same time.
However, there are some BIG mistakes you need to avoid while doing this, so I want to make sure you know those, too…. You should try to respond within hours if possible. This is a great opportunity to demonstrate that you take initiative and are a great communicator.
Next, always proofread your email!
Etiquette for Confirming an Interview Appointment
So always check your email for mistakes before sending! Proofread from top-to-bottom, and bottom-to-top. And finally — the biggest mistake of all — going into the interview without preparing!
It takes a lot of effort to find a good position to apply to, submit your resume and paperwork, schedule an interview, etc. First, research the company. Practice the common questions that employers asktoo. Also, work on your body language. This can set you apart from other job seekers!
Hiring managers and recruiters have busy schedules and sometimes mini-emergencies happen. Could we do something from 3 pm — 5 pm Monday, or 12 pm — 5 pm Tuesday?You got that job interview you have been waiting for!
You are so excited about the opportunity! What next? You send a quick email to confirm that you would attend the interview as scheduled. An interview confirmation email is an email sent to let your prospective employer or recruiter know that you would be attending the interview that you have been invited for. It is also a document you can use to ask some basic questions about the interview. An interview confirmation email say a lot about you. It says that you are thoughtful and proactive.
If well crafted it can put you a step ahead of your competitors for the position you have applied for. There are 2 other emails that are also referred to as interview confirmation emails.
You can find them later in this article. If you do not have Grammarly — A grammar checker that I use every day for all my writing, please get it free from here Now.
You can read my full story on how I discovered Grammarly here. This is an email response to an Interview Invitation Email. I will bring all the requested documents. I will be happy to provide any other information you may require prior to the interview. There are two other types of emails that come to mind when some refers to Interview Confirmation Email.
If you have just concluded a preliminary interview with a job applicant over the phone. You have already concluded on the date, time and location of the interview verbally.
It is always good practice to send an email to confirm the details of the interview. Further to our phone conversation, I would like invite you to interview for the position of Webmaster and Programmer. The interview will take place at our office in New York at 9. You will be interviewed by an interview panel led by Mr Bob sample. The interview should last for about 90mins.Getting a response from an employer concerning a job application is one of the highlights of job hunting. Similarly, getting an interview confirmation email from either the employer or applicant is essential in the hiring process.
Generally, confirmation emails play an integral role during the hiring process. For employers, after sending an interview request email, it is always important to send a confirmation email, confirming the date, time, and venue of the scheduled interviews. Otherwise, you may risk losing potential employee talent. Ideally, the best time to send an interview confirmation email is after the candidate has received an interview invitation. However, in some cases, in the interview invitation email, the hiring manager may indicate their intention to send a confirmation email to you.
Therefore, there will be no need for the candidate to send one. Generally, these emails aim to confirm the availability of either party during a certain time and date to schedule an interview.
Alternatively, the emails can act as reminders for either the hiring manager or candidate if an interview has been scheduled a while back. The information below should be included:. For instance:. Depending on the person sending the email, whether the recruiter or candidate, ensure you address this section accordingly. As such, sending a confirmation email to candidates to schedule interviews is part of the process.
For employers, sending an interview confirmation email is vital since it ensures the clarification of details concerning the planned meeting.
These details include:. Utilize the templates below to help you craft an effective confirmation email to send to candidates:. I am writing to confirm your interview for the [job title] position. The interview is scheduled for [date and time, e. Monday, January 6th, at 2 p. The interview will be conducted at [full address of the location where the meeting will take place from, e.
Additionally, you can include a link or screenshot of the specific location on the map and directions]. The interview will be conducted by [name and title of the interviewer, e. William Smith, one of our HR representative]. Kindly carry your [ mention things the candidate is required to carry, e. Additionally, if you plan to drive, note that there is a parking lot opposite our offices that you may use. I am writing regarding confirmation of the date and time of your job interview for [job title] position at [company name].
The objective of this interview is for [company name] to get to know you better, [and discuss the assignment, goals and career path, skills, experiences, and expectations] to determine if this position aligns with your goals or career path, and is the best fit for you. Please do not hesitate to contact me if you have any questions.During your hiring process, use this interview confirmation email template to schedule interviews with job candidates.
You can also use this email to remind candidates what they need to bring with them e. When writing this email, keep it brief. Make sure your subject line is clear, otherwise candidates may not open your message.
If you and the candidate booked the interview a while ago, consider sending this interview confirmation email one to two days before your appointment as a friendly reminder. Like all recruiting emails to candidates, make sure your writing style aligns with your company culture.
Below are the details of your interview:. When: [ date and time, e. Thursday, May 25, at 11 a. If you plan to drive, there is a parking lot next to our office that you may use. Feel free to contact me via email or at [ e. Workable is all-in-one recruiting software. Source and evaluate candidates, track applicants and collaborate with your hiring teams. Start hiring now with a day free trial. Or talk to us about your hiring plans and discover how Workable can help you find and hire great people.How to change Basic English into Business English
Skip to content. HR Toolkit HR Templates Recruiting email templates Interview confirmation email During your hiring process, use this interview confirmation email template to schedule interviews with job candidates. If this is the first interview with candidates at your office, include: How to get to your office e. Below are the details of your interview: When: [ date and time, e. Download DOC.
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Try for free Get a demo.Getting a response from an employer is a highlight of the job search. When an employer responds to your job application with an interview request, you want to get back to them quickly and with enthusiasm. You can also check your account for notifications from employers. To respond to an interview request, follow the steps below:.
Here are a few email examples of how to respond to an interview request and followup questions:.
Interview Confirmation email with samples
In this case, you should send your response the same day. Begin your interview confirmation email with a note of thanks.
However, if you are currently working and your schedule is not flexible, most employers will accommodate your situation.
Below is a sample email to consider if an employer contacts you requesting an interview:. I am available this Wednesday at pm, and I look forward to meeting with you to discuss this position in more detail.
Please let me know if I can provide any additional information prior to our meeting on Wednesday afternoon at your offices. The response is short, clear and positive. It reinforces the date and location of the interview. Even though the employer wants you to call, you could also consider sending a brief confirmation email.
Per your request, I will call you tomorrow afternoon to arrange for an interview. I look forward to speaking with you. Please let me know if I can provide any additional information. Finally, an employer might email you with follow-up questions. These questions are essentially a preliminary interview, so respond with professionalism and detail:.
Provide specific, detailed responses. Research company information including corporate blogs and social media channelsand adapt the language you find there into your own words. Employers ask this question because they want to know your expectations are aligned with what they can offer.You received an interview invitation!
The response to an interview request should always be done on the same or next day. The sooner the better, so check your email and voicemail frequently! Respond to email invitation requests through email.
How to Respond to an Interview Request (Examples)
Phone calls should be answered personally if possibleand given a call back if they go to voicemail. If needed: Answer any questions from the employer, or ask any questions about the interview process. I appreciate you considering me for the position and I look forward to meeting you soon. Please let me know if the time and interview location works for you. I am excited to learn more about the opportunities at [Company]. Thank you for your time and consideration.
Thank you for calling me to schedule an interview. I understand the interview will be held in [Company Office] at [Address]. I look forward to meeting you soon. To contact me, please call me at this number or email me at [Email Address].
Be Prompt The response to an interview request should always be done on the same or next day. Structuring Your Interview Response Respond to email invitation requests through email. The structure of your interview response should include: Formal greeting and salutation exp: Dear Mr.
Confirmation of scheduling details date, time, interviewer, location. Alternative time and date if you have a scheduling conflict. Request for a reply to confirm interview scheduling details. Proper closing salutations exp: Sincerely, Regards, Yours. Set the tone for your interview with a professional and formal response. Proofread emails and check for spelling or grammatical errors.
Avoid abbreviations, emoticons, fancy fonts, backgrounds, or images. Do not include attachments in your response unless specifically asked for.
Do not CC, forward, or include multiple people in the invitation email. Interviews are first-come, first-serve so be timely with your response.You scored that interview. What should you do next? That way, you can be certain that you have all the details correct, you know where you're going, when you should be there, and who you will be meeting with and you will have a record of your appointment.
A confirmation email is also an opportunity to ask logistical questions you might have e. A confirmation email also serves as a reminder to you and the hiring manager and is an excellent opportunity to reiterate your interest in the position. Read below for more information on sending an interview acceptance email, and review examples of emails in which the writers accept and confirm a job interview. The first letter is a simple confirmation, and the second example letter asks for clarification on some interview details.
The second example also reiterates the job candidate's interest in the job. Ideally, you'll send this email soon after the notice often a phone call, or perhaps an email of the interview. Here's one exception to sending an interview acceptance email: When you receive notice of an interview, hiring managers might mention that they plan to send a confirmation email to you.
If that's the case, wait for the email to arrive. If you don't receive a confirmation message within a day or two, follow up with the hiring manager to confirm. When you get an email from an employer confirming an interview, you can simply respond by saying that you are looking forward to meeting with them and appreciate the opportunity.
Here are some guidelines to keep in mind for what to include as you are writing your interview confirmation email:. Remember, the hiring manager is probably setting up several interviews, including your name makes it easier for him or her to keep emails sorted. It's also helpful in case your email is forwarded to other interviewers. You can start by saying, "Thank you for the opportunity However, some companies might want other documents—social security card, portfolio of work, etc. Others might want you to send a sample of work prior to the meeting.
In your email, you can ask if there is anything that you should bring to the interview or if there is any information you can share prior to the interview. Proofread the Message. Even though this is a simple confirmation of an interview, carefully proofread the message before you click send. All your job search correspondence reflects your professional communication skills, and typos or grammatical errors will be noticed.
That way, you'll have a copy in your inbox, and you won't have to search for the message to review the details prior to the interview. Below, review a sample email message accepting an interview and confirming the time of the appointment, as well as an example that asks for confirmation of the interview location.
Thank you very much for the invitation to interview for the Account Analyst position. It was great speaking with you on the phone earlier today. When you have a moment, can you confirm that this interview will take place at the downtown location of ABC Company?
I believe that my editorial experience in the technical publishing field makes me an ideal candidate for the position.